Job Description

Responsibilities:

• To achieve the monthly, quarterly and annual sales targets, product wise and unit wise

• Ensure effective sales activity and incentive plan for each sales representative is done within the stipulated time 
• To identify the products for markets, and to provide market estimation of those products
• To be responsible for overall business development, new customer identification, and creation of New Product Development strategies
• To explore the market, identify customers, and promote the products through detailing, audio-visual presentations, and workshops, and to manage local sales & marketing (overall business development) for brands
• To co-ordinate with the customers, including distributors, tender authorities, and other related government officials
• To monitor product availability at the distribution end and local distributor network (channel partners), and to improve product-wise sales (primary and secondary) using their/own resources
• To co-ordinate with HO for the execution of business to ensure smooth through put and cash flow
• To create business plan and strategy for the new business, and pass on & discuss all the information, plans, and strategy with the concerned persons at HO, maintaining high confidentiality
• To ensure timely goal setting, monitoring, reviewing of performance parameters, job rotation, and feedback to the team members
• To monitor minutely the expenses being incurred under each head, and to ensure that the total expenses are well within budget, while analysing the reasons for variance if any
• To identify and finalise the agreements with appropriate business partners
• To work closely with the RA team on the regulatory scenarios and product registrations
• To conduct interview of local representative, to appoint them after communication at HQ, and to impart training to the Field staff

• In-Depth monitoring of Sales Activities, Implementing Company’s strategies to maximize Sales and to accomplish targets assigned to him.
• Timely Reporting of Activities Carried Out from time to time 
• Plan & assist in conducting of Conferences, CMEs, and Training programs.

PSM Job Profiling      

1. Regulatory – co-ordination with the suppliers

• Import permits application - confirming the final PI to the supplier.
• Entering the data online, and submission of the permit.
• Submission of physical documents to PPB and payment of the permit.
• After Approval of Import permit sending documents to the clearing agent for application of IDF
• After IDF being received, forwarding the same to the supplier.
• Application of new drugs with PPB – Downloading dossiers received from suppliers
• Giving the dossiers to the Consultant for final verification and he prepares the final copy
• Submission of dossiers at PPB.
• Queries - Once dossier is evaluated, Collection of queries from PPB.
• Queries to be forwarded to the suppliers and follow up on the same.
• Once queries have been received, submit the same to PPB.
• Retentions of drugs – Getting retention data from suppliers
• Submitting the data on the online and payment of retentions at PPB.
• Licensing – Submission of profile online for renewal of licenses.
• If PSK is in power then, attending monthly PSK meetings and Mombasa conference for the points to be eligible for renewal.
• GMP inspection – Getting all the data for GMP inspection from the suppliers.
• Submitting that data online and payment of GMP Fees.
• New products variations and change of site – Looking into the various variation requirements and gathering the data and submissions online.
• LTR representation for suppliers – To support the supplier as and when required e.g. appointing local distributors for manufacturer ( Globela)
• New product introduction data – Getting information related to new products to be introduced to various institutions and preparing the data accordingly.

1. Office work

• Renewal of Local Licenses – Yearly renewal on all statutory licenses online
• Invoicing – Checking for daily orders in the system and the phone.
• Approving the orders for supply by checking the account status of the customer
• Creating the invoice for the order
• Making the ETR Receipt for that Invoice
• Removal of Goods from the store and making entries in the stock cards.
• Checking and packing the goods and dispatching local deliveries
• Credit notes – If customer has returned the goods, check the content of the package to confirm the quantity with the delivery note.
• Inform the respective manages and reps regarding the returns and confirm the reason
• If the reason is genuine then, pass the credit note in the system.
• Return the goods back to the store and make the relevant entries in the stock cards.
• Stores keeping – Ensuring the store is clean at all times and also making sure that the goods are kept in terms of FIFO Policy. Store also needs to be arranged in a way to maximize the storage.
• Stock taking – To be taken on a monthly basis to ensure that the stock is in order and all the necessary steps to be taken immediately to rectify the stock level.
• Stock maintenance - To make sure that all the expired goods are off the shelves and kept properly in the expired area and are disposed on time.
• Preparing for disposal with all the documents and liaising with the disposal agency to come and pick the goods for destruction.
• Deliveries and dispatch – Making sure that all the courier companies get their daily collection on time and the right parcel goes with the right company.
• Ensuring that all customer accounts are indicated properly and charged accordingly.
• Making sure that the cold chain items are delivered in the required manner.
• Local purchases – receiving of all the local invoices for all suppliers for various services in the office and also for goods in some cases.
• Making sure that what we have been charged for the service is provided accordingly.
• Paying all the utility bills on time to avoid disruption in the services.
• Car maintenance – Making sure that all the cars are serviced regularly and their records are maintained.
• Sourcing for the spares and relevant Mechanics to repair the cars.
• Looking into all the vehicle related issues of the company at any time – emergencies also.
• Fuel management – Looking into the LPO for fuels and making sure that the fuel is used sparingly and wisely in the company.
• Statutory submissions – NSSF, NHIF, PAYE, VAT – Preparing of all the documents related to the statutory submissions.
• Uploading all the documents online and payment of the same to their relevant outlets.
• Banking – Daily cheque banking after making entry on the cheque maintenance system online
• Cash Banking and any other bank related issues to be looked into.
• Bank Reconciliation – Reconciliation of PSM accounts with the system on a monthly basis.
• Customer service – Looking into all the day to day issues relating to accounts with our customers and solving queries raised by reps in relation to customer accounts.
• Statements creation – Printing of monthly statements and sending to all the reps of the respective regions.
• Collection List follow up – Follow up of the collection list with all the respective reps and update on the collection accordingly.
• Emailing statements, credit notes, on demand and monthly to regular email clients
• Procurement of basic office items and marketing materials, fixtures and fittings.
• Samples Removal – Removing of monthly samples and promotional materials according to the requirement raised by the marketing team.
• Petty cash – Maintaining of the petty cash system and controlling the flow of cash in the company. Handling cash and giving it out on approved demands to the persons accordingly.
• MPESA – Checking of the Mpesa system and updating it on a monthly basis

1. HR Work

• Payroll & Statutory deductions.
• Appointment Letters
• Leave Days Calculations
• Termination Data
• Expenses & Other Remmitance
• Worker Issues – Loans and Absentism calculations

1. Orientation Work

• New Employees orientation & training
• Product Training

1. CLOBZ SALES – SYSTEM MAINTAINANCE

• Creating and making sure that the clobz sales system is operational.
• Uploading of all the relevant data
• Co-ordinating with the staff and training them on the system.
• Handling issues related to the system.
• Loading airtime for the staff on a monthly basis for the system to be operational
• Maintaining records of all the hardware given for the system.

1. Report creation for analysis.

• Providing all the required data from the system from time to time for the purpose of analysis.
• Incentive calculation and distribution.

Job Description: Marketing

• To look at Business and Brands as a whole, drive the Marketing plan, be accountable for brand growth and brand market share. 

• To create a vision for the Brand as a whole. To consolidate work of the Brand that reflect the aspirations of the Company

• To collaborate, define common goals and be the catalyst to ensure marketing plans are aligned with, compliment and communicate Brand Business plans and key targets for growth. 

• To creates and develop culturally relevant strategic marketing plan that contributes to the achievement of the short and long term brand and financial objectives. 

• To serves as member of the planning team to lead the delivery of objective consumer and business insights that shape priorities

• To plan periodic assessment of the brand (Brand Audit) to identify issues/growth opportunities 

• To help the budgeting process for the function. (Budgeting / Resource Planning / Sampling for the Division)

• Responsible for managing & creation of budgets with given budget and obtain maximum Return on Investment across various categories. 
  
• Drive top line profitability & cost efficiencies through continuous reviews. 

• Ensures that all advertising, promotion materials and packaging follow the appropriate approval protocols. 

• Leads the agency/partner in the development, execution and on-going evaluation of all relevant aspects of the marketing strategy (For Example: creative, media, promotion, research etc.)

• Responsible for launching new products & strengthening the existing brands.

• Responsible for liaising with field force, Sales heads, and other internal and external customers.

• Responsible for ensuring profitability of the brands

• To prepare & implement promotional strategies, design Promotional / communication strategies for the various brands of the organization.

• Customers oriented campaign & special activities for priority products.

• Campaign & special activities planning for Key Opinion Leaders.

• Monthly / Quarterly brand review & monitoring.

• Field Work To review & evaluate strategy implementation.

• Co-ordination with all support function for effective implementation of marketing strategy.

• Orientation Work

• New Employees orientation & training
• Product Training
• Rocket Sales

• Creating and making sure that the Rocket sales system is operational.
• Uploading of all the relevant data
• Co-ordinating with the staff and training them on the system.
• Handling issues related to the system