JD – Administrative Executive

Responsibilities

• Act as the point of contact between the Agency and its Candidates and Employers
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Updating and managing Candidate Applications on the Recruitment Database
• Responsible for Preparing and Managing Contracts between the Agency and its Candidates and Employers
• Handle requests and queries appropriately
• Arrange meetings and appointments with Candidates on a Weekly Basis and provide reminders
• Accurately enter Data in the Recruitment Database
• Prepare and send out weekly Mailshots to Candidates and Employers
• Manage the Agency’s Instagram account
• Circulate all new Job Posts on Social Media
• Setting up Candidate Interview Invites as needed
• Managing the Agency’s Job Posts on the company’s website.

Requirements

• Discretion and confidentiality

• Excellent knowledge of MS Office/Word/ Power Point
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Proactive and self motivated
• High School leaving certificate or equivalent

Our Client based in Limuru Nairobi in the Real Estate Industry is Recruiting for a Receptionist/Administrator

Main Duties Include 

         Answering calls and handling queries.

·         Preparing correspondence on behalf of the Directors and Managers.

·         Commissioning work on the Directors and Managers behalf.

·         Liaising with staff.

·         Managing the Directors and Managers electronic diary.

·         Booking meetings.

·         Planning, organising and managing events.

·         Preparing for meetings.

·         Managing and reviewing filing and office systems both electronic and physical.

·         Sourcing and ordering stationery and office equipment.

·         Ensuring the office is well organized.

·         Personnel and Resource Management

Skills

You'll need to have:

• Good written and spoken English. Writing social media posts, PR articles etc correctly with your team leader required to carry out minimum grammar correction
• The ability to communicate in Swahili would be an advantage
• Communication and interpersonal skills
• Customer-facing skills
• Commercial awareness and business acumen
• The ability to think logically, practically and on your feet
• Creativity to develop social media posts, posters, fliers etc for our products and about them through lifestyle aspects which depicts them in the best way
• An eye for detail
• Analytical skills to evaluate marketing campaigns
• Drive and self-motivation
• A flexible approach to work
• The ability to work well under pressure
• Teamwork and the ability to foster good working relationships
• Influencing and negotiation skills

KENYAN CITIZENS ONLY.

• The Mall Manager is responsible for the creation and overseeing the smooth operation of the Mall and its environment that ensures both internal and external customer satisfaction maximizing Mall occupancy and profitability. This would require the ability to collaborate with peers, upper field leadership and cross functional partners.
• Forecasting increase in sales and incorporating calculated risks to generate sales growth.
• Identifies creates and manages the execution of Mall business plan that drives key performance indicators and maximizes on business opportunities.
• Trains and develops team of business acumen to drive the business performance.
• Leads weekly management meetings that align with drive for increasing footfall and business strategy.

• A good understanding of commercial leases and ability to work with the lawyers and potential tenants to seal the deal and follow through until lease has been executed.
• The Mall Manager will be an expert in Mall systems/policy & procedures.
• The Mall Manager will oversee the entire finance function of the Mall including budgets for marketing events/functions. 
• The Mall Manager will be responsible for optimizing internal resources to ensure that all rents and other receivables are collected in a timely manner. 
• The Mall Manager will also be responsible for highlighting “risk cases” in a timely manner for action.
• The Mall Manager will ensure that all statutory obligations are complied with in a timely manner (includes fire & safety standards/health & safety/licenses/statutory returns and remittances, etc.)

• Effective interpersonal and communication skills at all levels and ability to negotiate contracts with service providers and work with field staff for the smooth operations of the mall.
• Excellent written, verbal and presentation skills required.
• Ability to interact cooperatively and work as a team towards a common goal.

The successful Candidate should have a minimum of 3-5 Years work experience as a Mall Manager

Our Client in the Real Estate industry is looking for a Facilities Manager

The main Job Responsibilities include

• Over see billing of utilities and services provided to clients
• Utility management within the Developers portfolio
• Security and safety management
• Oversee site landscaping
• Common area infrastructure management
• Stakeholder relationship management e.g. contractors, chief and neighbors 
• Plan and oversee all installations (Water, electricity meters etc.) 
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Supervise all staff facilities staff and external contractors
• Handle insurance plans and service contracts
• Perform analysis and forecasting

a.      Managing Time and Attendance Programme.

b.      Managing Employee health & safety wellness and Secretary to Safety, Health and Environment Committee

c.      Administration of staff Leave and sick offs.

d.      Coordinate HR projects , e.g Employee engagement

e.      Manage Employee grievance and disciplinary issues.

f.       Monthly & Weekly reports , e.g. man hours , time & attendance

g.      Attending Industrial Court cases.

h.      Participate in CBA negotiations for Unionisable staff.

i.        Managing & maintaining staff records

j.        Communication link between head office and other company sites.

k.      Coordinate site internship programme and liaising with NITA

l.        Coordinate staff scheduled meetings on weekly/monthly and yearly basis.

m.     Participate in conciliation meetings at Ministry of Labour.

n.      Conducting reference checks on newly recruited and potential employees.

o.      Liasing with the recognised Union for good industrial relations.

p.      Investigating and writing a written report on theft by employees, injuries to employees during working hours any other related issues regarding employees.

q.      Perform any other assigned human resource tasks.

DISPATCH AND RECEIVING SUPERVISOR

Purpose of the Job

Dispatch and Receiving Executive will be responsible for ensuring timely and correct dispatch of products to customers according to the delivery schedules and overseeing the scheduling, staging, tracking and reporting of the day’s activities. He / she will also receive all goods of the company ensuring that all deliveries correspond to the purchase order and specifications with regard to quality, quantity, and price.

Key Duties and Responsibilities

• Ensuring delivery vehicles are loaded and dispatched as per daily dispatch plans.
• Ensuring products dispatched are of the right type, quantity and in the right condition
• Supervise and dispatch drivers and loaders.
• Ensure that all delivery documentation is correct and acknowledged by receiving parties.
• Ensure that all delivery documentation is promptly filed and submitted to Finance.
• Work closely with the Dispatch Manager in ensuring that all operations procedures are followed to the letter and any deviation reported.
• Ensure that goods are secured against possible pilferage during working hours.
• Ensuring materials are received in good condition as per the required standards.
• Totally in charge of the receiving bay by controlling suppliers movement, movement of materials/items and services to their respective stores.
• Ensuring all receiving procedures is followed to the letter based on the recommended conditions.
• Ensuring ONLY materials of high quality and quantity are received.
• The Dispatch and Receiving Executive shall request the suppliers to provide a delivery note with reference to L.P.O, an invoice to the L.P0, and the copy of the L.P.O.
• Dispatching and processing of all duly signed documents to the accounts department for payments.
• Perform any other duties as required by management.

Knowledge, Skills, Abilities and Qualifications

• Bachelor’s degree in Supply Chain Management or its equivalent
• At least 5 years’ experience in a busy environment
• Membership to the relevant professional body.
• Highly detailed and process oriented.
• Proven work experience as a dispatch clerk.
• Attention to detail.
• Good computer skills.
• Knowledge of basic stock taking procedures.
• Good report writing skills.
• Process Oriented.
• Ability to work with minimal supervision.
• Ability to multi-task.

KENYAN CITIZENS ONLY.

Our client, a leading and one of the largest corporate branding company is seeking to urgently recruit Sales Executives who will be responsible for recruiting new customers, growing the market.  

Key Duties and Responsibilities:

Job Purpose

Sales Executive will be responsible for representing the company to the marketplace and in turn, representing the customer to the organization. Client development from both cold and existing prospects is a critical part of the job.

Duties and Responsibilities:

• Identify sales opportunities, setting up initial sales and meeting the clients, offers solutions, answers questions, provides quotes, offer samples and different branding solutions to increase sales and secure customer’s branding and promotion needs.
• Ability to create relationships with people who are in a position to influence the purchasing decision.
• Generate orders from corporate companies, combat sales lead, and show creativity in finding other high volume customers of the company’s branding solutions and ensure sales targets are consistently met.
• Timely submission of sales activities reports on the progress made in closing the deals and sales forecasts for monthly sales presentations.  
• Generating leads through networking and cold-call techniques.
• Reaching out to new customers and making presentations or pitches outlining the benefits of product / services.
• Maintaining good business relationship with all potential and existing clients.
• Ensuring proper servicing and after sales support to clients.
• Reviewing own sales performance, aiming to meet or exceed targets.
• Prepares action plans for effective search of sales leads and prospects.
• Competitor Analysis-Advise management frequently on the market conditions and communicate competition information, Prepare market intelligence reports.
• Obtains accurate customer deadline dates and advises production whenever sample of proofs is delayed and when deadlines changes.
• Assesses customer’s plans regarding future branding projects, future budgets, and in-house marketing plans and updates sales manager of this information.

Candidate Profile:

• Degree in Marketing or related field.
• Self-motivated, energetic individuals with a zeal to excel in the field of corporate sales.
• A go getter with an attitude to learn and grow
• 1 to 2 years’ experience in business to business corporate sales.
• The sales representative must have excellent telephone skills, professional sales abilities however corporate customer handling experience will be a plus.
• Good working knowledge of selling branded promotional merchandise as sources of effective marketing and communication solution will be an added advantage.

KENYAN CITIZENS ONLY.

Our client, a leading and one of the largest corporate branding company is seeking to urgently recruit a Key Accounts Manager who will be responsible for managing allocated and new key accounts.  

Key Duties and Responsibilities:

1. Effectively manage key accounts to business and customer expectations:

• Expand and broaden the customer interface, understanding the structure and hierarchy of each key accounts.
• Communicate and influence at appropriate levels within each key accounts.
• Utilise to best effect the technical and innovation resources of the business.
• Develop a key account strategy in line with the customer strategy, co-ordinating internal activities to capitalise opportunities.
• Manage customer expectations whilst consistently achieving expected deadlines in all key accounts.

2. Drive profitable growth within key accounts, whilst defending margin levels:

• Evaluate potential market opportunities.
• Develop, implement and manage effective growth strategies.
• Effectively market the company product portfolio and branding solutions
• Exploit potential sales opportunities within each key account.
• Establish and maintain appropriate contracts which deliver sales and margin security.

3. Ensure timely and relative collation of management information including sales reporting:

• Complete monthly sales performance reporting against budget.
• Prepare agreed KPI reports.
• Compile relevant market and competitor reports.
• Prepare and finalise an annual sales budget in line with the business growth plan.
• Understand and communicate potential business threats and opportunities.
• Continually revisit and update the sales strategy for each key account.
• Ensure the 3 month forecast is updated weekly.
• Maintain and develop customer contacts in all key accounts.

4. Establish good internal relationships among peer groups and other colleagues within the company:

• Pursue a culture of right first time and ensure this is integrated as a matter of course.
• Ensure objectives of projects are communicated and clearly understood within the business.

Candidate Profile:

• Degree in business related field with a minimum of 5 years’ experience in corporate sales or related field. Those from advertisement and printing background will have added advantage.
• A strategic thinker and previous contacts with decision makers in corporate set up is essential.
• Well-developed negotiation skills.
• A strong results orientation with a track record of hitting and exceeding targets.
• Proven ability to identify and develop relationships with key accounts.
• A self-starter with a tenacious and autonomous attitude towards developing new business and managing targets.
• Energetic and aggressive with personal selling experience with wide sales network.
• Good analytical and leadership skills, a leader who knows how to motivate and control a team.
• Strong communication, negotiation and presentation skills.
• Computer Skills: Word, excel, and power-point.
• An interest, enthusiasm and passion for sales.

KENYAN CITIZENS ONLY.

POSITION – STOCK ACCOUNTANT

Our client, a leading and one of the largest corporate branding company is seeking to urgently recruit a Stock Accountant who will be responsible for managing and monitoring inventory.   

Job Purpose

To ensure proper management of all inventories and ensure that correct physical stocks are reported and always reconciled with the SAP Inventory balances for all the warehouses.

Key Duties and Responsibilities:

• Assist in maintaining accurate stock listings.
• Facilitate and participate in monthly and annual stock counts.
• Perform monthly stock reconciliations of physical counts against system for all categories of inventory and highlight variances to the management.
• Develop, implement and enforce inventory policies, procedures, adopt appropriate technology, SAP workflows and internal controls
• Report shortfalls and surplus inventory, weekly and monthly for replenishment;
• Ensure that goods received by warehouse are matched with the actual invoices from the suppliers;
• Reconcile stock deliveries with purchase orders and or agreed contract terms, and raise non-conformity reports where applicable;
• Ensure that finished goods dispatched to the customers are matched with the actual invoices issued to the customers;
• Coordinate with warehouse team to implement and ensure a control system to reduce damage, breakage and inventory obsolescence;
• Support accurate and timely financial reporting through ensuring all stock data is updated correctly;
• Manage the monthly financial close process for all categories of stock;
• Ensure proper records and classification in terms of cost and quantity of all inventory items; Finished Goods, raw materials, spare parts and other consumables;
• Ensure stock ledger entries are properly coded and classified;
• Carry out spot checks on stock balances in the warehouse as against the system records to capture any anomalies.
• Assist with the preparation of schedules and/or reports required by external auditors in connection with the audit of the annual financial statements.
• Regular review and reporting on Inventory Ageing analysis report and taking appropriate/recommended actions.
• Handle and document approved non-routine inventory transactions i.e. stock adjustments.
• Monitor all inventory related transactions on the SAP to ensure proper recording, completion and clean-up of incomplete transactions i.e. transfer orders, purchase orders and sales orders/return orders.
• Diagnose and resolve causes of inventory variances/discrepancies.
• Collate, document and report all variances reported during receipt of goods from suppliers/ inter warehouse transfers and ensure proper adjustments are done after approval by the CEO.
• Assist the Finance Manager in other relevant tasks as assigned.

Qualifications & Skills

• Bachelor degree in Business / Accounting / Finance or related field or Minimum CPA -K.
• 3 years minimum experience in manufacturing industry.
• Working Knowledge of ERP - SAP - B1
• Specific experience in stock accounting and management is mandatory.
• Experience in stores operations/ management.
• Computer literate with hands on experience in use of SAP.
• Good understanding of stock-related operational and control requirements.
• Strong analytical and problem solving skills.
• Team player with good communication skills.
• Ability to work with minimal supervision.
• Person of high integrity, honest and self-discipline.

KENYAN CITIZENS ONLY.