Sales and Product Champion

Job Description:

JOB SUMMARY

Administrator | Executive Assistant to take up an administrative role

PERSON PROFILE 

Relevant bachelor’s degree from a recognized University

• Proven top tier administrative role experience from a large company

RESPONSIBILITIES ADMINISTRATIVE ROLE DELIVERY PILLARS

Calendar Management (Partner and Associate Directors)

• Manage the Partners and ADs (where applicable) calendars on a daily basis

• Understand the Partners/ADs ways of working and align to them

• Take charge to ensure the Partner has information required for each meeting in good time Performance Indicators

• Ensure bookings are made on time

• Ensure there are no conflicts on the calendars

• Proactive identification and escalation of bookings • Information to be shared at least 24 hours before the meeting Meetings

• Ensure organization of internal and external meetings i.e., venue, equipment, Video/teleconferencing set up, WebEx meetings, google meet etc.

• Events management – Liaise with office services for all procurement services (meals, venue, conference, away days etc.)

• Prepare and ensure timely distribution of meeting agenda and any relevant documents using digital platforms

• Where applicable, take minutes of the meetings

• Following up for attendance and ensure invites have been accepted

• Assist the convener with the necessary preparatory work Performance Indicators

• Ensure distribution of relevant pre-reads are shared at least 24 hours prior to the meeting

• Accurate recording of the proceedings and sharing the minutes within agreed timelines

• Ensure 100% attendance and for any conflicts, escalating appropriately before the meeting Business Management Support

• Prompt the Engagement Managers/Leaders on the PrePAC and PAC process and ensure completeness of information

• Coordination of any bid documents within the required timelines

• Help in compiling statutory documents for the proposal e.g., Directors profiles, company registration certificates, tax compliance certificates etc.

• Monitor and follow up proposal development progress and escalate any issues of concerns on a timely basis to the Engagement Manager/Leader

• Liaise with CMD for formatting of reports/proposals and organize for printing

• Creating and terminating job codes in consultation with the Engagement Manager and Engagement Leader

• Support in raising fee notes and dispatching after sign off; raising credit notes when required

• Monitor and follow up on monthly collections vs set targets

• NIC management – monitoring debtors/WIP for managers you support and lending a hand in following up where possible

• Completing time cards for partners and Associate Directors

• Follow up of weekly time cards completion for the BU/CU Performance Indicators

• Submission of necessary bid documents, statutory documents and PREPAC information within the agreed timelines

• Completeness of the PREPAC information • Ensure all the reports/proposals are printed 24 hours before submission

• Ensure weekly report on the collections set for the month • 100% completion of weekly time cards Client Work Support

• Support engagement teams in providing relevant information for out of town/country jobs e.g., flight fares, accommodation rates, covid-19 protocols etc.

• Support in logistics for engagement teams • Prompt follow up of accounting e.g., advances or expense claims for the engagement teams Performance Indicators

• Ensure bookings are done within 24 hours of requests

• Booking flights at least 14 days in advance and all other protocols are approved on time

• Provide logistics information within the required timelines

• Ensure compliance of advances and expense claims in accordance with our policy Communication Support

• Timely facilitation of information flow between internal and external stakeholders

• Review and screening correspondences i.e. forwarding letters to the relevant person for action

• Physical document filing for engagements in liaison with filing team (Contracts storage, billing documents and ensuring Paper files are in place where applicable)

Performance Indicators

• Information flow/communication should be within 3 hours to the relevant stakeholders. Ensure escalation the same day

• All document filing to be done within 5 days Risk Management (Support) • Follow up on pending Risk clearances with the relevant stakeholders (will vary based on LoS – may or may not be a requirement) Performance Indicators • 100% compliance of risk processes

REQUIRED SKILLS

Office administration, management, Answering telephones and call management, Calendar management, Office supplies management, Meeting preparation, Documentation and record keeping

REQUIRED EDUCATION

Bachelor's degree

BRANCH                                            :              Nairobi

JOB TITLE                                          :              Sales Representative

REPORTS TO                                    :              Managing Director

DIRECT REPORTS                            :              None

CORE FUNCTION                             :              To effectively manage the logistics of the branch

Activities

• Analyze tender and construction drawings
• Organize daily work schedule to make appointments to meet new and existing customers
• Searching for new clients who could benefit from your products in a designated region
• Travelling to visit potential clients
• Establishing new, and maintaining existing, relationships with customers
• Managing and interpreting customer requirements
• Persuading clients that a product or service will best satisfy their needs
• Calculating client quotations
• Negotiating tender and contract terms
• Negotiating and closing sales by agreeing terms and conditions
• Administering client accounts
• Analyzing costs and sales
• Preparing reports for head office
• Meeting regular sales targets
• Recording and maintaining client contact data
• Supporting marketing by attending trade shows, conferences and other marketing events
• Making technical presentations and demonstrating how a product will meet client needs
• Liaising with other members of the sales team and other technical experts
• Recording order and sending to the sales office
• Keeping in contact with existing customers in person and by telephone and email
• Participating in marketing initiatives by developing tools as presentations
• Provide customer complaints by investigating problems; developing solutions; preparing reports
• Recommends changes in products, service and policy by evaluating results and competitive developments

Candidate profile

• 5-10 year of experience from construction industry
• Strong networker, empathetic, team player
• Preferred Technical University degree (mechanical or civil engineering)
• Good knowledge of food and beverage manufacturing plants drainage requirements is an advantage
• Good knowledge of Sewage Treatment Plant design, sizing and operation is an advantage
• Good knowledge of plumbing and building drainage is an advantage
• Respectable, humble and intelligent individual with strong listening skills
• Adapt communication (both spoken and written) to different levels of the organization (from top
• management to technicians) as well as to different nationalities
• Result driven with customer-oriented approach
• Good knowledge computer skills (Word, Excel, PowerPoint)
• Advanced English, another language is an advantage

Sales Representative - HORECA 

Base - Nairobi , with travel Upcountry.

Qualifications

• Minimum 3 Years experience in the HORECA Sector,
• Excellent Knowledge of MS Office,
• Ability to build professional relationships.
• Highly motivated and target driven with a proven track record in Sales.
• Excellent selling, negotiation and communication skills.
• Priorotizing, time management and organizational skills.
• Ability to create and deliver presentations tailored to the audience needs,
• Relationship Management skills and openess to feedback
• Bachelors degree in Business or related field.

JOB PROFILE

As an SAP support consultant you will be required to provide 1st level issue resolution, specifically investigation, solution identification, recommendation and testing.

RESPONSIBILITIES AND DUTIES SAP B1

Administrator– is the custodian and administrator, (in conjunction with internal SAP champion and SAP consultant Shared services) and of SAP B1 system in day-to-day administrative tasks, including technical support, user administration, and system enhancements.

Business Processes Champion.

Create and maintain up-to-date system manuals and process flows that reflect organizational best practice.

These documents will be the source for how users will use the system.

Spearhead company-wide user training. Master and be an expert system user that is able to train users across the organization on proper use of SAP B1.

Ensure that the SAP functionalities and capabilities are fully utilised by the teams in a way that enhances business efficiency and productivity.

Conduct system enhancements as well as upgrades, client machine installations, query and report creation as per the business needs.

Ensure that SAP Application server is optimized and necessary mechanism are in place in case of system downtime(Recovery Mechanism).

Devise and implement “Disaster Recovery Plan”, alongside SAP implementation. Most importantly, ensure that SAP “BEST PRACTICE” is maintained and followed.

QUALIFICATIONS Bachelors Degree in a computer related field

Preferably around 25years – 40 of age.

Minimum 5 years’ experience

Requirements:

• Excellent verbal and written communication skills.

• Excellent interpersonal and negotiation skills with a proven ability to create and maintain positive working relationships with vendors, suppliers, shippers, and customers.
• Strong supervisory and leadership skills.

• Excellent organizational skills and attention to detail.

• Thorough understanding of company products and logistics.

• Strong analytical and problem-solving skills.

• Proficient with Microsoft Office Suite or related software.

Supervisory Responsibilities:

• Hires and trains departmental supervisors.

• Oversees the daily workflow and schedules of the department.

• Conducts performance evaluations that are timely and constructive.

• Propagates company culture and values

Education and Experience:

• Bachelor’s degree in Business administration or Supply chain management preferred

• Three years of experience as a supervisor, manager, or similar relevant position required.